AI Automation

JOHN ROMEO DELA PEÑA

Specialist

Automation Stack

ZZapier

MMake.com

nn8n

GoHighLevel

JOHN ROMEO DELA PEÑA

Click to flip · pull & release to spin

Available for work

JOHN ROMEO— AI Automation Specialist

I design intelligent workflows with Zapier, Make.com, n8n & GoHighLevel — turning manual chaos into seamless, revenue-generating automation.

Get In Touch

WORKFLOW ENGINEER NO-CODE BUILDER AI INTEGRATION PROMPT ARCHITECT WORKFLOW ENGINEER NO-CODE BUILDER AI INTEGRATION PROMPT ARCHITECT WORKFLOW ENGINEER NO-CODE BUILDER AI INTEGRATION PROMPT ARCHITECT WORKFLOW ENGINEER NO-CODE BUILDER AI INTEGRATION PROMPT ARCHITECT

Featured Builds — scrolling →

▶End-to-End AI Content Repurposing Pipeline with Zapier

▶End-to-End Lead Management Automation (Asana + Zapier)

▶Calendly Invitee Booking to Google Sheets & Email Responses (Zapier)

▶Automated Order Tracking & Post-Delivery Customer Engagement (Zapier + Shopify)

▶Xero to Asana Financial Report Automation (Account Transactions CSV Sync via Make)

▶AI-Powered Gmail Attachment Processing & Auto-Filing System using Make

▶Facebook Messenger AI Agent Chatbot (n8n)

About Me

As an AI Automation Specialist, I design intelligent workflows that turn manual work into scalable, revenue-driving systems.

Precision

Every workflow is engineered for reliability — clean logic, smart fallbacks, zero noise.

Intelligence

LLMs, vector memory and conditional routing so automations actually think.

Scale

From a single Zap to multi-tool pipelines — built to grow without re-architecting.

What I Do

Technical Skills

Proficiency levels across the tools I use every day to build intelligent automations.

GoHighLevel

Proficiency96%

Zapier

Proficiency93%

Make.com

Proficiency95%

n8n

Proficiency88%

AI / LLM

Proficiency91%

Automation

Proficiency95%

API Design

Proficiency90%

No-Code

Proficiency94%

Tech Stack

Tools I Use

The platforms, AI models and integrations I work with daily — distribution shown by real usage.

GoHighLevel95%

OpenAI91%

Google Gemini88%

Claude AI93%

Grok82%

ElevenLabs87%

Apollo AI85%

Gmail92%

Google Sheets91%

Google Docs81%

Google Calendar88%

Notion89%

Asana82%

Airtable85%

Jotform85%

Xero80%

Telegram88%

Facebook85%

GoHighLevel

OpenAI

Google Gemini

Claude AI

Grok

ElevenLabs

Apollo AI

Gmail

Google Sheets

Google Docs

Google Calendar

Notion

Asana

Airtable

Jotform

Xero

Facebook

GoHighLevel

OpenAI

Google Gemini

Claude AI

Grok

ElevenLabs

Apollo AI

Gmail

Google Sheets

Google Docs

Google Calendar

Notion

Asana

Airtable

Jotform

Xero

Facebook

GoHighLevel

OpenAI

Google Gemini

Claude AI

Grok

ElevenLabs

Apollo AI

Gmail

Google Sheets

Google Docs

Google Calendar

Notion

Asana

Airtable

Jotform

Xero

Facebook

Journey

Work Experience

A focused timeline of my professional experience.

2026

AI Automation Specialist | Freelance

Feb 2026 — Present

Designed and implemented AI-powered automation workflows to streamline business operations.
Built scalable automation systems using Zapier, Make, n8n, and GoHighLevel.
Integrated OpenAI, Gemini, Claude, and other LLMs for generation, processing and decisioning.
Automated end-to-end across marketing, sales, customer support, and admin.
Connected Google Workspace, Airtable, Notion, CRMs, and cloud storage for seamless sync.
Developed, tested and optimized API integrations across third-party apps.

2025

Front-end / Software Developer | Microgenesis Business Systems

Feb 2025 — Apr 2025

Contributed to the development of the Audit Planner project.
Collaborated with back-end developers, designers, and stakeholders.
Translated UI/UX designs into fully functional web applications.
Focused on front-end optimization and interactive elements.
Bootstrap CSS, Django, JavaScript, VS Code.

Featured Work

My Projects

Production automations across Zapier, Make.com, n8n and GoHighLevel — each solving a real business workflow.

End-to-End AI Content Repurposing Pipeline with Zapier

A single Zap that turns one long-form asset into a week of platform-native content. Triggered by a New Folder in Google Drive, a Filter step gates the run, then AI by Zapier transcribes the source file, generates blog posts, and analyses/returns structured data. Formatter cleans the text, a second AI step re-analyses for tone and hooks, and Paths splits the output into two branches — each creates a Facebook Page post and logs the row to Google Sheets. Fully hands-off content repurposing from raw file to published, tracked posts.

ZapierGoogle DriveAI by ZapierFormatterPathsFacebook PagesGoogle Sheets

End-to-End Lead Management Automation (Asana + Zapier)

A 24-step Zap driven by Asana task updates. A Paths step routes leads through five lifecycle stages — Ready to Start, No Response, Quoted, Approved, Paid and Closed — with the right action for each: create a leads folder in Google Drive and social-media content task in Asana, send and re-send branching Gmail follow-ups with delays and filters, find files for approved leads, compose personalised welcome and recommendation emails via AI by Zapier, and send them through Gmail. One Zap replaces an entire manual sales-ops workflow.

ZapierAsanaPathsGmailGoogle DriveAI by ZapierDelayFilter

Automated Leads Enrichment with Apollo

End-to-end inbound lead enrichment built entirely in Zapier. Webhooks capture new leads, AI by Zapier separates and structures the data, Formatter normalises the company URL, and a second Webhook hits Apollo to enrich each record. A Paths step splits the flow into High Priority and Low Priority — high-priority leads are saved to Google Sheets, broadcast to the sales team via Slack, then drafted as a personalised email by AI by Zapier and sent through Gmail; low-priority leads are queued with a Gmail notification only. One Zap replaces a multi-person manual enrichment + outreach process.

ZapierWebhooksAI by ZapierFormatterPathsGoogle SheetsSlackGmail

Calendly Invitee Booking to Google Sheets & Email Responses (Zapier)

A 6-step Zap triggered by Calendly Invitee Created or Rescheduled. The lead is saved to a Google Sheets pipeline row, an instant Gmail confirmation email is sent to the invitee, then Delay by Zapier waits until 1 day before the meeting to fire a Gmail reminder, and a second Delay queues a final 1-hour Gmail reminder. A complete booking-to-show-up flow that eliminates no-shows and manual follow-ups.

ZapierCalendlyGoogle SheetsGmailDelay by Zapier

Automated Order Tracking & Post-Delivery Customer Engagement (Zapier + Shopify)

A 7-step Zap driven by New Order in Shopify. The order is logged to Google Sheets, an instant Gmail order confirmation is sent to the customer, Shopify is updated with tracking, and a shipping-update Gmail follows. Delay by Zapier waits 3–5 days, then Gmail sends an Order Delivered + review-request email — turning every purchase into a tracked, retention-driving customer journey.

ZapierShopifyGoogle SheetsGmailDelay by Zapier

Xero to Asana Financial Report Automation (Account Transactions CSV Sync via Make)

A scheduled Make scenario that watches Completed Tasks in Asana, fetches Account Transactions from Xero via API call, and processes the report through a data-generation module. Transaction records are staged into a Google Sheet, buffered with a Sleep step, retrieved, then reformatted into a CSV via a Text Aggregator. The final report is uploaded as an attachment back to the matching Asana task and staging rows are cleared for the next run — a fully hands-off finance-to-ops reporting loop.

Make.comXeroAsanaGoogle SheetsCSVText Aggregator

AI-Powered Gmail Attachment Processing & Auto-Filing System using Make

A scheduled Make scenario that watches a Gmail inbox for new messages with attachments, downloads each file, and sends it to Google Gemini for analysis. Gemini classifies the file and generates a clean, standardised filename; the attachment is uploaded to the correct Google Drive folder, a row is added to a Google Sheets audit log, and a confirmation email is sent back through Gmail. Turns a chaotic inbox into a self-filing document archive.

Make.comGmailGoogle GeminiGoogle DriveGoogle Sheets

Facebook Messenger AI Agent Chatbot (n8n)

An n8n workflow exposing a Facebook Page webhook. GET requests verify the webhook and respond directly; POST messages are enriched with a Data-Knowledge document (RAG source), passed to an AI Agent node backed by Google Gemini Chat Model with Simple Memory for multi-turn context, and the response is delivered back to Messenger via an HTTP request. A production-ready conversational agent that answers customer questions from your own knowledge base.

n8nFacebook MessengerWebhookAI AgentGoogle GeminiRAGMemory

What I Offer

My Services

Focused on high performance and measurable results. End-to-end AI automation that turns ideas into polished, high-functioning systems.

Service 01 / 04

Workflow Automation

End-to-end no-code workflows using Zapier, Make.com, and n8n.

Flow

Lead RoutingReportingNotificationsData Sync

Service 02 / 04

AI Agents & Chatbots

GPT, Claude, and Gemini-powered agents with memory and RAG.

Flow

FB MessengerWeb ChatEmail AIFAQ Knowledge

Service 03 / 04

Content & Lead Ops

Zapier-powered pipelines for content repurposing and multi-stage lead management.

Flow

Content RepurposingLead RoutingNurture EmailsCRM Sync

Service 04 / 04

AI Integrations & APIs

Custom API plumbing linking LLMs to your stack.

Flow

OpenAIGeminiApolloSlackDriveWebhooks

FAQ

Common Questions

Everything you need to know about AI automation and working with me.

AI automation combines no-code workflow tools (Zapier, Make, n8n, GoHighLevel) with LLMs to handle repetitive tasks — lead routing, content generation, data entry, customer replies — so your team focuses on revenue work.

Primary stack: Zapier, Make.com, n8n, GoHighLevel, OpenAI, Claude, Gemini, plus Airtable, Notion, Google Workspace, Apollo, Slack, and most modern CRMs and webhooks.

Simple single-trigger Zaps ship in 1–3 days. Multi-step, multi-tool pipelines with AI logic typically take 1–3 weeks depending on integrations.

No. Every build comes with a plain-English loom walkthrough, a short SOP doc, and dashboards so your team can run and monitor everything without code.

Yes — GPT-4, Claude, Gemini and Grok are core to almost every build. I handle prompt design, memory, RAG over your docs, and cost-aware routing between models.

Yes. I use OAuth where supported, store secrets in encrypted vaults, scope tokens to least privilege, and document a clear data-flow map for every build.

That's the whole point. Most builds span 5–15 apps — CRM, email, sheets, AI, storage, calendars, billing — orchestrated as a single reliable pipeline.

Every workflow ships with smart fallbacks, error notifications and an admin recovery view. Most issues self-heal; the rest alert you instantly.

Yes. Retainer plans cover monitoring, monthly tune-ups, and new automation requests so your systems keep compounding.

Get In Touch

Let's build something automated.

Have an idea, a project, or just want to chat? Drop me a message.

johnromeodelapena@gmail.com

Phone

+63 961 264 8826

Based In

Philippines · Available Worldwide

Find me on

OJProfileOnlineJobs.ph UpProfileUpwork

Replies usually within 24 hours. Looking forward to hearing about your project!